Team Setup

Powoflow uses email-based invitations to add team members to your organization. Each user is assigned a role that determines their level of access.

Inviting Users

1. Navigate to Settings → Team
2. Click Invite User
3. Enter the user's email address
4. Select a role (Admin or Viewer)
5. Click Send Invite

The invitee receives an email with a link to accept the invitation and set their password via Auth0.

tip

You can invite multiple users in sequence. Each invitation is sent immediately, so users can start onboarding in parallel.

Roles

Powoflow has two built-in roles:

Capability	Admin	Viewer
View assets, inventory, and work orders	Yes	Yes
View dashboards, maps, and data explorer	Yes	Yes
View activity feed and alarms	Yes	Yes
Create and edit assets	Yes	No
Create and edit work orders	Yes	No
Manage inventory (stock operations)	Yes	No
Approve work order requests	Yes	No
Configure alarms and integrations	Yes	No
Edit dashboard layout	Yes	No
Manage organization settings	Yes	No
Invite and manage team members	Yes	No
Apply and manage templates	Yes	No
Access AI assistant (Thyra) write actions	Yes	No

info

Viewer users have full read-only access across the entire platform. They can browse assets, view work order details, check inventory levels, and use the data explorer, but they cannot create, modify, or delete any records.

Managing Team Members

Team List

The team management page (Settings → Team) displays all users in your organization:

Column	Description
Name	User's full name
Email	Login email address
Role	Current role (Admin or Viewer)
Status	Active, Invited (pending acceptance), or Deactivated
Last Active	Timestamp of the user's most recent login

Your own account is highlighted in the list for easy identification.

Editing a User's Role

1. Find the user in the team list
2. Click the user's row to open their detail panel
3. Change the Role dropdown from Admin to Viewer (or vice versa)
4. Click Save

The role change takes effect on the user's next page load or API call.

warning

Changing a user from Admin to Viewer immediately revokes their ability to make changes. Any unsaved work in their current session will fail to save if it requires write permissions.

Deactivating a User

Deactivating a user revokes their access without permanently deleting their account. Their historical activity and audit trail are preserved.

1. Find the user in the team list
2. Click the user's row to open their detail panel
3. Click Deactivate User
4. Confirm the deactivation

Deactivated users:

• Cannot log in
• Do not appear in assignment dropdowns (e.g., work order assignees)
• Still appear in historical records and audit logs
• Can be reactivated at any time by an Admin

info

You cannot deactivate your own account. Another Admin must perform this action.

Reactivating a User

1. Filter the team list to show deactivated users
2. Click the deactivated user's row
3. Click Reactivate User
4. The user can immediately log in again with their existing credentials

Best Practices

• Start with Admin roles for your initial setup team, then switch to Viewer for users who only need monitoring access
• Deactivate rather than delete when team members leave, to preserve audit history
• Use descriptive names so team members can be identified in activity feeds and work order assignments